Accounting Specialist


Job Title: Accounting Specialist

Department: Finance

Supervisor: Accounting Supervisor

Compensation: $35,000 per year 

Type: Full-time

Company Description: eScience Labs is an innovative company that seeks to expand access to science

education by partnering with colleges and universities who are challenged with meeting the growing student need for flexible learning options. Our comprehensive hands-on products and curriculum provide a traditional lab experience to students that may not otherwise be able to attend an on campus lab. We have a great company culture and provide a competitive base salary, commissions, and bonus plan. Our company benefits program includes Medical, Dental, Vision, and 401K.

Job Summary: The Accounting Specialist will be responsible for organizing and ensuring that all processes relating to A/R and A/P are completed in a timely manner.


     Education: Bachelor's degree in Business Administration, Accounting, or related field

     Experience: Entry Level


- Intermediate Excel skills

- NetSuite or accounting system experience


Major Duties:


- Sending all invoices internally and externally

- Collection emails and calls

- Answering calls/emails regarding invoices and sending invoice copies

- Sending statements upon request

- Depositing checks into bank account and applying payment in NetSuite

- Processing credit card payments from bookstores, saving copies of receipts and emailing the store copies and positing payment in NetSuite

- Depositing checks into NetSuite 


- Reconciling vendor bills and matching packing slips to corresponding invoices 

- Adjusting item receipts' quantity received and pricing as needed 

- Entering manual bills 

- Going through and verifying statements from vendors- requesting duplicate invoice copies 

- Check run- pay, print, mail 

- Communicate with vendors regarding past due invoices and providing check payment details when necessary 

Expense Reports 

- Checking items in comparison to standards in the Handbook regarding travel policies

- Entering reimbursement checks into NetSuite and coding them to the correct account and department

- Checking off those transactions on Chase Online which went onto a corporate card

- Quarterly audit of all outstanding credit card transactions